1. Purpose

Wairarapa Catchment Collective (“WCC”, “we”, “us”, or “our”) is committed to protecting your personal information in accordance with the Privacy Act 2020. This policy explains how we collect, use, store, and share personal information and how you can access or correct it.

2. Scope

This policy applies to all personal information collected by WCC, including information gathered through:

• Our website, social media, or online forms

• Project participation or membership

• Events, workshops, surveys, and consultations

• Communications with staff, contractors, or representatives
  

3. What Personal Information We Collect

We may collect the following types of personal information:

• Name and contact details (such as phone number, email, address)

• Organisational affiliation (e.g. catchment group, industry group)

• Information related to land management or catchment projects

• Photographs, videos, or recordings taken at WCC events (with consent)

• Feedback, survey responses, or submissions

• Any other information you choose to provide
  

4. How We Collect Information

We collect personal information:

• Directly from you (e.g. through forms, meetings, or email correspondence)

• From your participation in WCC activities, events, or surveys

• From publicly available sources (where appropriate)

• From photographs or recordings taken with consent at WCC activities

We will always take reasonable steps to ensure you know why your information is being collected and how it will be used.

5. Purpose of Collection and Use

We collect and use personal information for purposes including:

• Coordinating and delivering WCC projects and activities

• Communicating with members, partners, and stakeholders

• Reporting, evaluation, and funding requirements

• Promoting WCC activities (e.g. newsletters, website, media releases)

• Maintaining membership and stakeholder records

• Complying with legal or regulatory obligations

We will not use personal information for any other purpose without your consent or unless required by law.

6. Disclosure of Information

We may share personal information with:

• Project partners, funders, or contractors (only where necessary)

• Government agencies or local authorities (as part of reporting obligations)

• Service providers who support our operations (e.g. IT or communication platforms)

Any third parties we engage are required to protect your information and use it only for authorised purposes.

We do not sell or trade personal information.

7. Storage and Security

We store personal information securely, using restricted access, and other safeguards to prevent unauthorised access, loss, misuse, or disclosure.

When information is no longer needed, we securely delete or destroy it.

8. Access and Correction

You have the right to:

• Request access to personal information we hold about you

• Request correction of that information if it is inaccurate or incomplete

Requests can be made by contacting us (see section 11).

We will respond as soon as reasonably practicable and in accordance with the Privacy Act 2020.

9. Use of Photographs and Media

WCC has a separate Photo Permission Procedure. This policy ensures that photographs and videos taken by or on behalf of Wairarapa Catchment Collective (WCC) are collected, stored, and used responsibly, respecting individuals’ privacy and consent in accordance with the Privacy Act 2020 and WCC’s organisational values.

10. Website and Online Data

When you visit our website, we may collect non-personal data such as IP addresses, browser type, and site usage statistics to improve services.

Our website may contain links to other sites; we are not responsible for their privacy practices.

11. Contact Details

For privacy enquiries, access or correction requests, or complaints, please contact:

Project Lead
Wairarapa Catchment Collective
Email: kirsty@wairarapacc.nz 

12. Policy Review

This Privacy Policy will be reviewed regularly to ensure compliance with the Privacy Act 2020 and best practice standards.